Let a Wedding Planner Take the Stress Out of Your Destination Wedding!
Jul 22
3 min read
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Planning a wedding is magical, but when it’s a destination wedding, things can get overwhelming—logistics, vendors, guest coordination, and a hundred little details that need to fall into place perfectly. That’s where The Event Tales comes in.
As your dedicated wedding planners, we take the stress off your shoulders, ensuring that every element of your wedding is flawlessly executed. From choosing the perfect venue to curating the décor, managing vendors, and keeping everything on track, we handle it all—so you can focus on enjoying the journey to your big day.
How We Make Your Dream Wedding a Reality
1. Planning & Coordination: From Vision to Execution
We start by understanding your vision and translating it into a well-structured plan. From budgeting and timelines to logistics and final execution, we ensure every detail is thoughtfully managed.
🔍 We work in a highly structured way using shared Google Drives, Docs, Presentations and Sheets—so you have access to everything from vendor details and event flow to accounts and gifting, anytime, anywhere.
2. Finding the Perfect Venue
The right venue sets the stage for an unforgettable wedding. We help you navigate options that suit your budget, guest capacity, and wedding style while ensuring they meet all the requirements for an Indian wedding.
3. Wedding Décor & Styling
A wedding should feel uniquely you. From floral designs to lighting, mandap setups to thematic décor, we curate every element to bring your dream aesthetic to life.
4. Guest Experience & Hospitality
Making sure your guests feel welcomed and comfortable is just as important as planning the wedding itself. We take care of:
RSVP management and guest communication
Hotel bookings and room allocations
Personalized welcome hampers and gifts
5. Transport & Logistics
With guests flying in from different places, ensuring smooth transportation is key. We handle:
Airport pickups and drop-offs
Coordinating local transport for guests and vendors
Managing logistics for vendors, food, and other elements
6. Vendor & Artist Management
Finding and coordinating the right vendors in an unfamiliar location can be challenging. With our trusted network, we help you book and manage:
Photographers & videographers
Makeup artists & stylists
DJs, live bands and a long list of musicians and entertainers
Mehendi artists, priests, and performers
7. Food & Menu Planning
From food tastings to finalizing menus, we ensure that your choice of menu comes to life with the best caterers and hotel chefs.
8. Structured Timeline & Event Flow
We create a detailed wedding timeline, ensuring every milestone is planned:
8-10 months before: Venue & hotel bookings, initial décor planning, graphic designer related work
6 months before: Booking key vendors like photographers, makeup artists, DJs, Panditji, etc., Sending save-the-dates
4-6 months before: Sending wedding invitations, finalizing event flow, smaller vendors, entertainers, etc.
3 months before: Food tastings, make-up and cocktail trials, finalizing décor and layouts, room allocations
2 months before: Final vendor confirmations, menu selections, and gifting
1 month before: Final venue walkthrough, last-minute checks
9. Site Visits & Pre-Wedding Planning Trips
Need a final walkthrough before the big day? We arrange:
Venue inspections
Décor and setup planning
Hair & makeup trials
Food tastings with caterers
10. Personalized Gifting & Wedding Collaterals
It’s all about the little touches! We source and design:
Welcome hampers
Customized wedding stationery & signage
Thoughtful wedding favors
Relax & Enjoy—We’ve Got It Covered!
A destination wedding should be a time for love, joy, and celebration—not stress. With The Event Tales, you get an expert, process-driven team that keeps everything organized and transparent. From Google Sheets to shared Docs, you’ll always have real-time access to what’s happening - so you're never out of the loop.
Let us make your dream wedding a reality! ✨
